Team and Office Manager
Job title: Team and Office Manager
Reports to: CEO
Hours of work: Full time
Location of work: Office (RSTMH is looking to trial home working for 1 day a week)
Salary: £32,000 - £36,000 depending on experience
Job type: Maternity cover for an initial term ending 31 March 2023
Job summary
RSTMH is a global society of over 1,800 members and Fellows based in more than 100 countries, run by a small and efficient team. This role supports the team and the Chief Executive (CEO) in order to maintain efficiency and effectiveness in all areas of our work, especially as we are currently developing our next 5-year strategy. Our activities include organising events, supporting our members and networks publishing two journals, providing medals and awards, running an Early Career grants programme, being a tangible part of the tropical medicine and global health networks, and carrying out day to day office work.
This role will report to the CEO and is full time and office based (RSTMH is planning to trial home working for 1 day a week). It has overall responsibility for the efficient and cost-effective operations of the RSTMH office, team systems and team wellbeing. The role also involves the line management of the role of Administrative Assistant (a fixed term 1 year contract).
Key responsibilities
- Management of public face of RSTMH on the phones, email, and face to face.
- Direct responsibility for developing and maintaining team planning tools, including those needed for the CEO and Board
- Attend and assist with UK events for RSTMH and our partners
- Oversee line management of RSTMH Administrative Assistant
- Overall responsibility for the management of RSTMH Student Ambassador Programme, office volunteers and partner internships
- Develop and deliver tailored communication strategy for groups of RSTMH volunteers
- Oversee management of stock control system for RSTMH resources and marketing
- Support the CEO to manage the work and requirements of the RSTMH Board and Committees
- Support CEO with desk research and other projects as required
- Oversee administrative support for key RSTMH activities and provide assistance when required
- Oversee the management of the RSTMH office environment including the kitchen, meetings rooms for hire, office space
- Manage and promote the RSTMH meeting room for any external bookings
- Manage all relevant relationships with key suppliers
- Oversee finance functions for the RSTMH Team and Board.
- Oversee the management of travel and subsistence for the RSTMH Team and Board as and when required
- Oversee the management RSTMH Health and Safety Policy, Risk Assessments and assist with other HR policies
- Other support for the office, team and CEO as required
Job specification
- Commitment to RSTMH and passion for our work
- Meticulous attention to detail
- A self-starter, excited to try new things
- Well-presented and articulate
- Sound relationship builder
- IT literate
- Numerate
- Good communicator, able to get on well with people of all levels
- Accurate minute taking
- Organised and able to juggle multiple priorities
- Demonstrable time management skills
- Open and flexible to embrace new areas of work, without the need for ongoing supervision
Please apply by following this link and completing the online form by 9AM 7th November 2022. Please be aware we will be interviewing suitable candidates as application are received, and so may close recruitment before the deadline. Please submit your application as soon as you can.